Members and their details
Keep members, emergency contacts and membership plans connected. Contact details do not determine who pays a fee.
For gyms and fitness centers
Clear member records. More room for your gym.
Bring members, membership plans, trainers and membership fee records together. Keep payments, receipts and membership periods clear, with entitlement and money recorded separately.
Demo data is fictional and separate from real FeeBuddy accounts.
FeeBuddyIllustrative workspace
Peak Fitness Studio
Your records, connected.
- Members
- 32
- Membership plans
- 3
- Charges created
- ₹24,000
- Payments recorded
- ₹18,000
Outstanding₹6,000
Example membership plans
- Gold Membership
- Morning Fitness
- Personal Training
Same platform. Familiar language.
FeeBuddy speaks your language.
Your organization type adapts the labels around one shared FeeBuddy product.
Your workspace terminology
- Members
- Membership plans
- Trainer
- Emergency contact
- Membership fee
A workflow that fits
From agreed fees to a clear payment record.
Keep members and emergency contact details beside their membership plans. Review fees owed, record received payments and track explicit membership periods without treating entitlement dates as payment status.
- 1Add your members
- 2Organize membership plans
- 3Configure agreed fees
- 4Review and create charges explicitly
- 5Record payments received
- 6Keep numbered receipts
Practical tools
The records you need, together.
Membership plans and agreed fees
Organize programs and configure monthly, fixed-total, one-time or custom fee amounts. Review eligible monthly charges before explicitly creating them.
Payments and numbered receipts
Record money after it is received, including part payments. Keep remaining balances, payment details and preserved receipt history together.
Role-based staff access
Give your team defined access for owner, receptionist, trainer and accountant work. The same role permissions apply across organization types.
Financial clarity
Four records. Four clear meanings.
An agreed fee, an amount owed and a payment received are different things.
- Configured fee
- The rate or amount you have agreed.
- Money owed
- A charge you explicitly create.
- Payment received
- Money already received and recorded.
- Receipt
- A numbered record preserving payment details.
Start with your existing records
Bring your members in with CSV.
Download an organization-aware template, upload records and review errors or duplicates before you confirm. The labels match your workspace.
Importing participant records does not create charges, payments or membership periods.
A familiar template
- Member name
- Alex Rao
- Emergency contact name
- Sam Rao
- Membership plan name
- Gold Membership
- Monthly membership fee (₹)
- ₹1,500.50
Entitlement dates, kept separate
Keep membership periods in view.
Record current, upcoming and expired participant membership periods. Create or renew periods explicitly where you use membership programs.
Membership entitlement is separate from payment status. Creating or renewing a period does not create a charge or payment.
Good to know
A few questions before you start.
Does FeeBuddy include gym check-ins?
No. FeeBuddy does not currently provide gym check-ins or workout tracking. Its focus is member records, fee administration, received payments, receipts and membership periods.
Does configuring a fee create money owed?
No. A configured fee is an agreed amount. A charge records money owed only when explicitly created. For monthly workflows, preview eligible participants, choose who to include, review the total and create charges explicitly.
Does FeeBuddy collect payments online?
No. FeeBuddy does not collect payments online. Record money after you have received it, including the amount, date, method and reference. Part payments and remaining balances stay connected to numbered receipts and preserved payment history.
Can I import members using CSV?
Yes. Download the template for your organization type, upload participant records, review validation and duplicate results, then explicitly confirm. Importing records does not create charges, payments or membership periods.
Can staff have different access?
Yes. Assign owner, receptionist, trainer or accountant access with defined permissions. Industry labels describe the same shared FeeBuddy role permissions.
How do membership periods and renewals work?
Record current, upcoming and expired membership periods and renew them explicitly. FeeBuddy does not automatically renew memberships. Entitlement dates are separate from payment status; creating or renewing a period does not create a charge or payment.
One shared FeeBuddy workspace
A clearer start for your studio.
Start 60 days free and choose your organization type during setup.
Demo data is fictional and separate from real FeeBuddy accounts.