Athletes and their details
Keep athletes, guardians and training batches connected. Contact details do not determine who pays a fee.
For sports academies
Connected training fees. More room to coach.
Keep athletes, training batches, coaches and guardian contacts in view. Connect training fees, payments received and receipts for your sports academy.
Demo data is fictional and separate from real FeeBuddy accounts.
FeeBuddyIllustrative workspace
Northside Sports Academy
Your records, connected.
- Athletes
- 32
- Training batches
- 3
- Charges created
- ₹24,000
- Payments recorded
- ₹18,000
Outstanding₹6,000
Example training batches
- Under 14 Football
- Badminton Beginners
- Cricket Foundation
Same platform. Familiar language.
FeeBuddy speaks your language.
Your organization type adapts the labels around one shared FeeBuddy product.
Your workspace terminology
- Athletes
- Training batches
- Coach
- Guardian
- Training fee
A workflow that fits
From agreed fees to a clear payment record.
Organize athletes into training batches and keep agreed training fees with their records. Review charges and part payments, then preserve the receipt for every recorded payment.
- 1Add your athletes
- 2Organize training batches
- 3Configure agreed fees
- 4Review and create charges explicitly
- 5Record payments received
- 6Keep numbered receipts
Practical tools
The records you need, together.
Training batches and agreed fees
Organize programs and configure monthly, fixed-total, one-time or custom fee amounts. Review eligible monthly charges before explicitly creating them.
Payments and numbered receipts
Record money after it is received, including part payments. Keep remaining balances, payment details and preserved receipt history together.
Role-based staff access
Give your team defined access for owner, receptionist, coach and accountant work. The same role permissions apply across organization types.
Financial clarity
Four records. Four clear meanings.
An agreed fee, an amount owed and a payment received are different things.
- Configured fee
- The rate or amount you have agreed.
- Money owed
- A charge you explicitly create.
- Payment received
- Money already received and recorded.
- Receipt
- A numbered record preserving payment details.
Start with your existing records
Bring your athletes in with CSV.
Download an organization-aware template, upload records and review errors or duplicates before you confirm. The labels match your workspace.
Importing participant records does not create charges, payments or membership periods.
A familiar template
- Athlete name
- Alex Rao
- Guardian name
- Sam Rao
- Training batch name
- Under 14 Football
- Monthly training fee (₹)
- ₹1,500.50
Good to know
A few questions before you start.
Can different training batches have different agreed fees?
Yes. Configure training batch fees and associate athletes with their programs. Review eligible monthly charges before explicitly creating them; record payments separately after receiving the money.
Does configuring a fee create money owed?
No. A configured fee is an agreed amount. A charge records money owed only when explicitly created. For monthly workflows, preview eligible participants, choose who to include, review the total and create charges explicitly.
Does FeeBuddy collect payments online?
No. FeeBuddy does not collect payments online. Record money after you have received it, including the amount, date, method and reference. Part payments and remaining balances stay connected to numbered receipts and preserved payment history.
Can I import athletes using CSV?
Yes. Download the template for your organization type, upload participant records, review validation and duplicate results, then explicitly confirm. Importing records does not create charges, payments or membership periods.
Can staff have different access?
Yes. Assign owner, receptionist, coach or accountant access with defined permissions. Industry labels describe the same shared FeeBuddy role permissions.
Does FeeBuddy send payment reminders automatically?
No. FeeBuddy does not currently send automated reminders. The demos include illustrative text for manual follow-up.
One shared FeeBuddy workspace
A clearer start for your academy.
Start 60 days free and choose your organization type during setup.
Demo data is fictional and separate from real FeeBuddy accounts.