Participants and their details
Keep participants, guardians and programs connected. Contact details do not determine who pays a fee.
For other training businesses
Connected fee records. More room for your training.
Keep participants, programs, instructors and fees together. A clear shared workflow for instructor-led training businesses, from received payments to numbered receipts.
Demo data is fictional and separate from real FeeBuddy accounts.
FeeBuddyIllustrative workspace
Skill Forge Training
Your records, connected.
- Participants
- 32
- Programs
- 3
- Charges created
- ₹24,000
- Payments recorded
- ₹18,000
Outstanding₹6,000
Example programs
- Weekend Course
- Professional Workshop
- One-to-One Program
Same platform. Familiar language.
FeeBuddy speaks your language.
Your organization type adapts the labels around one shared FeeBuddy product.
Your workspace terminology
- Participants
- Programs
- Instructor
- Guardian
- Fee
A workflow that fits
From agreed fees to a clear payment record.
Organize participants and contact details around courses, workshops or individual training. Configure agreed fees, explicitly create charges and keep received payments connected to receipts.
- 1Add your participants
- 2Organize programs
- 3Configure agreed fees
- 4Review and create charges explicitly
- 5Record payments received
- 6Keep numbered receipts
Practical tools
The records you need, together.
Programs and agreed fees
Organize programs and configure monthly, fixed-total, one-time or custom fee amounts. Review eligible monthly charges before explicitly creating them.
Payments and numbered receipts
Record money after it is received, including part payments. Keep remaining balances, payment details and preserved receipt history together.
Role-based staff access
Give your team defined access for owner, receptionist, instructor and accountant work. The same role permissions apply across organization types.
Financial clarity
Four records. Four clear meanings.
An agreed fee, an amount owed and a payment received are different things.
- Configured fee
- The rate or amount you have agreed.
- Money owed
- A charge you explicitly create.
- Payment received
- Money already received and recorded.
- Receipt
- A numbered record preserving payment details.
Start with your existing records
Bring your participants in with CSV.
Download an organization-aware template, upload records and review errors or duplicates before you confirm. The labels match your workspace.
Importing participant records does not create charges, payments or membership periods.
A familiar template
- Participant name
- Alex Rao
- Guardian name
- Sam Rao
- Program name
- Weekend Course
- Monthly fee (₹)
- ₹1,500.50
Good to know
A few questions before you start.
What kind of training work does FeeBuddy fit?
Instructor-led operations that organize participants into programs and need connected fee, payment and receipt records. Courses, workshops, group training and one-to-one programs use the same core workflow.
Does configuring a fee create money owed?
No. A configured fee is an agreed amount. A charge records money owed only when explicitly created. For monthly workflows, preview eligible participants, choose who to include, review the total and create charges explicitly.
Does FeeBuddy collect payments online?
No. FeeBuddy does not collect payments online. Record money after you have received it, including the amount, date, method and reference. Part payments and remaining balances stay connected to numbered receipts and preserved payment history.
Can I import participants using CSV?
Yes. Download the template for your organization type, upload participant records, review validation and duplicate results, then explicitly confirm. Importing records does not create charges, payments or membership periods.
Can staff have different access?
Yes. Assign owner, receptionist, instructor or accountant access with defined permissions. Industry labels describe the same shared FeeBuddy role permissions.
Does FeeBuddy send payment reminders automatically?
No. FeeBuddy does not currently send automated reminders. The demos include illustrative text for manual follow-up.
One shared FeeBuddy workspace
A clearer start for your center.
Start 60 days free and choose your organization type during setup.
Demo data is fictional and separate from real FeeBuddy accounts.